Should you be considering an office refurbishment project?
If you can answer ‘yes’ to any of the following questions then it is probably time to consider an office refurbishment:
- Does your reception or office space look dated or a little tired?
- Are your staff working in an over crowded, dis-organised or even a drab working environment?
- Are you embarrassed to welcome your clients into your building, for meetings etc?
So, how will your company benefit from an office refit?
Spending time and money on an office refurbishment will pay dividends for your company if it is done right. First of all you will see some immediate benefits by having a happier, more productive workforce. We all know that happy workers get the job done quicker and to a higher standard, so making sure that your staff are comfortable and happy can only bring rewards.
Then there are your clients, those that are impressed by your company’s image are more likely to send business your way and so an office refurbish will bring a more profitable and brighter future.
Managing Your Project
There are many things to consider and plan before you start thinking about moving your furniture and getting the paint brushes out – it makes sense to get the job right at the first time of asking and making a good job of the refit.
Here we list some key tasks that should be considered when you plan your office refurb, use the points as a checklist and you should complete the refit with minimum fuss – when each task has been ticked you will be ready to call in the tradesmen and get the project started.
Step 1 Consider Refurbishment or Relocation
The 1st question your company should ask itself is, where will it be in 2 years time? You should allow room for growth in your plans. A refurbishment project should have benefits for a suitable length of time and not end up being a short term fix to office overcrowding. Does your existing office allow for future expansion? If not, you may need to ask yourself if you are in the right premises. If you are, then great, read on.
Step 2 Design & Organisational Structure
The 1st thing to think about when refitting an existing office space or when considering the use of a new building is to plan the structure of your organisation and to plan the use of your available space according to team dynamics, customer interface requirements and management supervision. Using architects drawings or computer software to visualise your layout options is often a good way to help with this task.
Step 3 Can You Alter The Building Structure
Building alterations may not be possible if you have restrictions covering changes to your building as assigned by a landlord, office management or building company, however, if you own your building you may want to seriously consider making structural changes to your environment. These may include generating a more open plan office space, or maybe the opposite, creating a series of partitioned areas or smaller offices. Such a decision is best made according to the nature of your business and on the dynamics between different people and teams within your organisation, as discussed in step 2.
Step 3 Communications & Other Infrastructure Essentials
There are many features of an office that lie hidden beneath floors or in ceilings and without them the office would not be able to exist. Make sure you consider things such as; electrical power, telephone and computer cabling, suitable lighting, air conditioning and heating. Each workstation, reception desk, conference room or refreshment area will have its own requirements.
Step 4 Office Furniture
Choosing to make use of existing office furniture, might be essential especially if the budget or your refurbishment project is limited, however, if the budget allows and you want to purchase new desks, cupboards etc. make sure you consider items that will fit into you new environment. Choose ergonomically sound desks and always consider the health and safety aspect of shelving and cupboard space.
Step 5 Health & Safety and Regulations
A new office layout should be a well considered and safe. When thinking about your refit you should always review the health and safety aspects to your working environment. Especially if you are undergoing structural changes to your building, think about; fire precautions (including evacuation procedures), mechanical & electrical safety, safety signs, accident management and recording.
Step 6 Implementation Management
This step is key to all previous considerations. The coordination and management of the process will determine whether it is a success or not. After all your company cannot afford to close down whilst building works are undertaken, or communications are fixed. Be sure to plan carefully and avoid down time as much as possible.
To Sum Up
By taking each of these 6 steps into consideration & thinking about each step in detail will assist with your office refurbishment (or relocation) project and help it to go smoothly. The end result will be an attractive workspace for you and your employees, promoting greater efficiency and a more productive business.
Once you have considered and planned for each item in this handy checklist, you will be ready to call in the tradesmen and get the office refurbishment project started. So you will need to choose a local building company, or refurb specialist. Choosing a local builder is not always easy and it is advisable to get recommendations from friends or colleagues. For what it is worth my recommended builder in the Leicester area is a firm called EMC – take a look at their website.
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